2011 Snowood Village Association
OCTOBER 9, 2011
OWNER UNIT PROXY TO:
Sharon & George Kruse A5
Karen & Jeffery Swift B1
Kathy & Jeff Langelier B2
Elizabeth & Martin Moran B4
Denise & Mark Hutchins B5
Karen & Joe Giblin C2
Cindy & John Walmsley C4
Claire & Bill Cerrato C5 Jeff Langelier
Loren & Larry Peruzzi D1
Carlos Cabral D3
Joseph Rossi E2 Board
Lynne & Charles Chamallas E3
Laurie & Mike Maguire F4
Karen & Richard Taillon F5
John made introductions of the Board of Directors, owners and Dana Gagnon, Property Manager of Moosilauke Property Services. John stated that twelve (12) units were represented, constituting a quorum.
Financial Report
John Walmsley, indicating balances for each expense line, presented a review of the past fiscal year ending July 31, 2011. It was reported that the septic costs were up due to a price increase for pumping. Cable TV fees were increased due to Time Warner’s increase in rates. Overall there was a surplus of $2,522 at the end of the fiscal year that was rolled over into the Major Maintenance Reserve, which had a balance of $28,791 as of 9/2/11. The budget for Fiscal Year Ending July 31, 2012 was presented for approval.
Motion made by Joe Giblin and seconded by Denise Hutchins to accept FY 2012 budget.
Vote received by all to approve budget.
State of Association
John Walmsley reported that the Association is in much better financial position that it was three years ago. Monthly dues are being paid on time by all owners, the Major Maintenance Reserve (MMR) is up to $28,791 and no major repairs have had to been done, and no increase in dues is planned.
Corey Smith of Waterville Estates management explained the future plans to expand water wells to serve the community. It was determined that in order to service future needs for community usage for water as the community continues to grow, additional wells were needed. Assessments pointed to Snowood land, with an access road off Liberty Road, near the river, at the lower, flat section of the property. Some tree clearing would be done, but the plan is to keep the project low impact once construction phase is complete. Corey assured the members that there would be no noise from pumps, which would have wooden structures around them, nor would the owners see the building. It is not anticipated that the septic systems would be affect by this construction; Corey will provide a report from the engineers of the project to assure. Joe Giblin wanted assurance that more pump outs of septic would not be needed. Tom Duffield has the plans for the original septic systems, according to Corey, and if the Board wants a copy, they can call him at 603-381-1259. Corey reported that Jim Vernon has done 98% of the work on the well proposal. When the time comes to clear trees, Corey will contact the Board to determine if sharing of the services to clear trees on other parts of the land can be done.
Discussion switched to conditions of roofs on all the units. John stated that an inspection was done last year by a third party, which prompted the increase of MMR, but that no immediate roof repairs or replacements are needed.
John informed the members that work would begin soon on regarding the parking lot near the B building to prevent further flooding that has been occurring. The contractor, Bruce McDonald, has also been asked to provide a quote to regrade and spread bluestone in all the parking lots in 2012. Board will take no action until a full assessment of need is done of parking lot repairs, and ability of budget to support the expense.
Based on a current movement to lower the level of lighting in the Estates, and preserve the night sky, the Board has been looking at lighting options; especially given that some lights are broken and need replacement. John stated that one option is to eliminate some light posts and put new lights on top of remaining posts. Another option is to eliminate all lights, except those near dangerous driveway entrances and to put motion sensor lights at each owner doorway. But when an informal vote was taken, most members present did not want motion sensors at doors. Additional study will be done.
Dana was asked to immediately install simple signs on posts that are required for emergency personnel use at the village. It was suggested that future signs could be mounted on light posts.
For landscaping, John requested that members organize a landscaping committee that will follow through on ideas for the hillside between D&E buildings. Loren Peruzzi volunteered to organize the committee. Denise Hutchins offered to help also. It was suggested that since we have $1000, a third party could be contracted to do the work. John also asked for more members to help with the June cleanup on the grounds.
In other matters, John encouraged all the members to prepare their areas for the winter season. The painting of the Snowood Village sign will take place this afternoon by the Peruzzi’s daughter Dana was asked to look at all the dryer vents to do replacements and repairs. Martin Moran mentioned a reminder should be sent out to all owners to provide proof of insurance coverage for interior of units by Dana. The Association’s policy is held by Melcher & Prescott of Plymouth, agent Bill Clark; a copy of which is in the possession of the Association President.
In discussing view management, John said the Estates management would be asked to include the Association in cleanup at least in front of A&F buildings when cleanup is done for wells.
Loren Peruzzi asked about having a fire pit on the association grounds, but it was explained by Dana that a fire permit is always required for every fire, and that there are risks when renters start fires.
Election of Board Members
John Walmsley was thanked for his three years of service. Jeff Langelier volunteered to serve and was voted in by all members for a three term.
The current Board is as follows:
Jeff Langelier 3 years
Karen Giblin 2 years
Mark Hutchins 1 year (President)
With no further business to discuss, the meeting was adjourned at Noon.